Former and brave current team managers: What information do you have access to for the team familie

[Anonymous]

Anonymous wrote:I was thinking whether kids received financial aid, which kid had some kind of custody agreement where only the mom could pick up the kid. Really confidential stuff.

Kids are smarter than you give them credit for. They know each others dirt more than parents think. Its easy to tell what kid gets free lunch. Kids can usually tell if another has an F'd up home life. The only ones who cant are the really sheltered kids. Those are usual the kids who think they are the only kid the world and their parents treat them that way.

[Anonymous]

Anonymous wrote:

Anonymous wrote:I was thinking whether kids received financial aid, which kid had some kind of custody agreement where only the mom could pick up the kid. Really confidential stuff.

Kids are smarter than you give them credit for. They know each others dirt more than parents think. Its easy to tell what kid gets free lunch. Kids can usually tell if another has an F'd up home life. The only ones who cant are the really sheltered kids. Those are usual the kids who think they are the only kid the world and their parents treat them that way.

Are you a kid

[Anonymous]

I've been a TM for multiple teams and multiple clubs for nearly 10 years. Clubs require the TM have a criminal background check and families do put some trust in you to exercise discretion with their personal information to include basic info like name, DOB, address, email etc. Yes, those are all commonly accessible data points. When you couple them, however, with bank information such as CC# or checks with account and routing numbers along with official documents (Birth Certificates and/or Pass Ports), there's a lot of nefarious things one can do. You throw in details about medical insurance and there's an absolute gateway to access much more about someone than they may realize. All that said, I've heard of TM's embezzling money from the team's account but I've never heard of anyone using the info they have access to for anything inappropriate. Hopefully if you volunteer to serve as TM, you have enough integrity to respect peoples PII and destroy it when it's no longer needed.

[Anonymous]

Anonymous wrote:The biggest liability to soccer clubs is parent volunteers with access to fiduciary control or private data. There is no way to assure every team across an organization has some level of privacy, transparency, and integrity unless the club has oversight and control either by the coach or back office.

Signing up where Dick's Sporting Goods gets all the information is not ideal.

[Anonymous]

Anonymous wrote:

Anonymous wrote:The biggest liability to soccer clubs is parent volunteers with access to fiduciary control or private data. There is no way to assure every team across an organization has some level of privacy, transparency, and integrity unless the club has oversight and control either by the coach or back office.

Signing up where Dick's Sporting Goods gets all the information is not ideal.

Good point.

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:I was the TM for our travel team for 3 years and used TeamSnap. Whatever parents put in there, which wasn't a lot. The only other thing was tournament waivers which often included the pediatrician's name/phone number and sometimes health insurance information. This happened mostly last season due to COVID. Once the tournament was over, I shredded the waivers.

And I had zero idea on who was on scholarship or not. My spouse was on the board of another youth sports club and the board level obviously knew; the boards are usually parent volunteers too.

I have been a team manager at 2 diff clubs, one I knew who the scholarship families were, one I did not. If you are dealing with team finances at all you will have this information.

The manager typically has name/dob/address(sometimes multiple with split families)/phone/email/birth certificate/medical waiver. Depending on club/league sometimes other parents help with state registration/rostering and get that info too. I kept all the forms in a binder and shredded the paper at the end of the season.

Were the scholarship players subsidized by the other families on that team or by the club itself?

The club funds the annual fees (i.e. the 3k a year). They may or may not cover additional fees like travel to and from games, tournament fees etc. Most probably don't cover those 'extras; but many clubs do regular fundraisers to have these extra funds for those who need it....

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:I was the TM for our travel team for 3 years and used TeamSnap. Whatever parents put in there, which wasn't a lot. The only other thing was tournament waivers which often included the pediatrician's name/phone number and sometimes health insurance information. This happened mostly last season due to COVID. Once the tournament was over, I shredded the waivers.

And I had zero idea on who was on scholarship or not. My spouse was on the board of another youth sports club and the board level obviously knew; the boards are usually parent volunteers too.

I have been a team manager at 2 diff clubs, one I knew who the scholarship families were, one I did not. If you are dealing with team finances at all you will have this information.

The manager typically has name/dob/address(sometimes multiple with split families)/phone/email/birth certificate/medical waiver. Depending on club/league sometimes other parents help with state registration/rostering and get that info too. I kept all the forms in a binder and shredded the paper at the end of the season.

Were the scholarship players subsidized by the other families on that team or by the club itself?

The club funds the annual fees (i.e. the 3k a year). They may or may not cover additional fees like travel to and from games, tournament fees etc. Most probably don't cover those 'extras; but many clubs do regular fundraisers to have these extra funds for those who need it....

Scholarship players are subsidized by the club not the team, there was also an extra amount provided by the club to cover those players tournament fees which are usually collected by the TM as a generic team fee where everyone pays X amount. The scholarship players had some of that amount covered and paid extra for the difference.

[Anonymous]

Anonymous wrote:I've been a TM for multiple teams and multiple clubs for nearly 10 years. Clubs require the TM have a criminal background check and families do put some trust in you to exercise discretion with their personal information to include basic info like name, DOB, address, email etc. Yes, those are all commonly accessible data points. When you couple them, however, with bank information such as CC# or checks with account and routing numbers along with official documents (Birth Certificates and/or Pass Ports), there's a lot of nefarious things one can do. You throw in details about medical insurance and there's an absolute gateway to access much more about someone than they may realize. All that said, I've heard of TM's embezzling money from the team's account but I've never heard of anyone using the info they have access to for anything inappropriate. Hopefully if you volunteer to serve as TM, you have enough integrity to respect peoples PII and destroy it when it's no longer needed.

One of my clubs encouraged a separate treasurer volunteer so there was some separation from TM. Also, the team funds were held by a club treasurer which required expense reports to disperse/reimburse.

[Anonymous]

Anonymous wrote:

Anonymous wrote:I've been a TM for multiple teams and multiple clubs for nearly 10 years. Clubs require the TM have a criminal background check and families do put some trust in you to exercise discretion with their personal information to include basic info like name, DOB, address, email etc. Yes, those are all commonly accessible data points. When you couple them, however, with bank information such as CC# or checks with account and routing numbers along with official documents (Birth Certificates and/or Pass Ports), there's a lot of nefarious things one can do. You throw in details about medical insurance and there's an absolute gateway to access much more about someone than they may realize. All that said, I've heard of TM's embezzling money from the team's account but I've never heard of anyone using the info they have access to for anything inappropriate. Hopefully if you volunteer to serve as TM, you have enough integrity to respect peoples PII and destroy it when it's no longer needed.

One of my clubs encouraged a separate treasurer volunteer so there was some separation from TM. Also, the team funds were held by a club treasurer which required expense reports to disperse/reimburse.

This. Our treasurer bailed, so I’m doing both, but there’s a spreadsheet + documentation shared with coaches. Which I’m sure could still be misrepresented, but best I can do.

[Anonymous]

Anonymous wrote:Medical info about allergies will be available if the parents included it.

as well as medial diagnosis and medications taken. When I got my first medical form once and had all that info I told the club to change it so I don't get the form. They never did and I stopped being the manager. I didn't want to be liable for any info being leaked out.

[Anonymous]

Anonymous wrote:

Anonymous wrote:Medical info about allergies will be available if the parents included it.

as well as medial diagnosis and medications taken. When I got my first medical form once and had all that info I told the club to change it so I don't get the form. They never did and I stopped being the manager. I didn't want to be liable for any info being leaked out.

I am confused by this. Obviously the TM needs that info. Why would you volunteer for a job you weren’t willing to do?

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:Medical info about allergies will be available if the parents included it.

as well as medial diagnosis and medications taken. When I got my first medical form once and had all that info I told the club to change it so I don't get the form. They never did and I stopped being the manager. I didn't want to be liable for any info being leaked out.

I am confused by this. Obviously the TM needs that info. Why would you volunteer for a job you weren’t willing to do?

the club had no systems in place to protect that information. If things about players get leaked by others who have access the club and the manager can be sued. This was not known until I brought it to their attention. My intentions were to be the team manger assuming these protocols were in place but they were not. Basically what you think is protected in your club is not. At xyz club one year the brief case the coach carried had all the kids medical information in it was stolen when their car was broken into. This wasn't just the kids cards but for some reason they had all their registration s forms, medical forms and payment information in the briefcase.

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:I was the TM for our travel team for 3 years and used TeamSnap. Whatever parents put in there, which wasn't a lot. The only other thing was tournament waivers which often included the pediatrician's name/phone number and sometimes health insurance information. This happened mostly last season due to COVID. Once the tournament was over, I shredded the waivers.

And I had zero idea on who was on scholarship or not. My spouse was on the board of another youth sports club and the board level obviously knew; the boards are usually parent volunteers too.

I have been a team manager at 2 diff clubs, one I knew who the scholarship families were, one I did not. If you are dealing with team finances at all you will have this information.

The manager typically has name/dob/address(sometimes multiple with split families)/phone/email/birth certificate/medical waiver. Depending on club/league sometimes other parents help with state registration/rostering and get that info too. I kept all the forms in a binder and shredded the paper at the end of the season.

Were the scholarship players subsidized by the other families on that team or by the club itself?

You are a selfish dog with a bone aren't you?

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:Medical info about allergies will be available if the parents included it.

as well as medial diagnosis and medications taken. When I got my first medical form once and had all that info I told the club to change it so I don't get the form. They never did and I stopped being the manager. I didn't want to be liable for any info being leaked out.

I am confused by this. Obviously the TM needs that info. Why would you volunteer for a job you weren’t willing to do?

the club had no systems in place to protect that information. If things about players get leaked by others who have access the club and the manager can be sued. This was not known until I brought it to their attention. My intentions were to be the team manger assuming these protocols were in place but they were not. Basically what you think is protected in your club is not. At xyz club one year the brief case the coach carried had all the kids medical information in it was stolen when their car was broken into. This wasn't just the kids cards but for some reason they had all their registration s forms, medical forms and payment information in the briefcase.

The coach or TM are the people who would end up riding an ambulance with a kid if it was needed. They need the medical forms. If the risk of that is that the forms can be stolen, then that's a risk that needs to be taken.

I'd much rather be sued because a thief found out that a kid has a medical condition that requires special care in an emergency, than be sued because that info was missed and a child died.

[Anonymous]

The coach or TM are the people who would end up riding an ambulance with a kid if it was needed. They need the medical forms. If the risk of that is that the forms can be stolen, then that's a risk that needs to be taken.

I'd much rather be sued because a thief found out that a kid has a medical condition that requires special care in an emergency, than be sued because that info was missed and a child died.

there is an app for all that. it can all be done on an encrypted site as well from your phone. Clubs are so behind on technology