
Blazing a New Path Forward
LETTER FROM THE PRESIDENT Dear Tuckahoe Recreation Club Members, On behalf of the Board of Directors, I am writing to inform you of a change to one of our Associate Member Agreements for next year and to provide transparency into the evaluation process. As many of you know, Machine Aquatics, a locally owned and operated competitive swim club, has partnered with Tuckahoe Recreation Club as an Associate Member continuously for over 20 years. As part of a negotiated Associate Member Agreement, Machine Aquatics swimmers and coaches have utilized the Club’s pool facilities during specified hours of the week. In return, the Club has received Associate Member Dues from Machine Aquatics. The current Associate Member Agreement with Machine Aquatics is for a 1-year term and expires in summer 2025. In December 2024, members of the Board were asked if the Board would open the Associate Member arrangement for competitive bids. To consider the future of the Associate Member arrangement, the Executive Committee established a working group composed of chairs from the Executive, Operations, Finance, Aquatics, and Member Relations Committees. In turn, that working group initiated a competitive bid process designed to foster a fair, transparent, and financially responsible selection process at the January 2025 Board meeting. Competitive bids are a standard practice within virtually all industries and are a healthy process to ensure up-to-date pricing and to encourage performance improvements and innovation. Before this, Tuckahoe has engaged in very few, if any, formal Request for Proposals (RFP) competitive bid processes for Associate Member status in over twenty years. By evaluating each proposal’s financial and operational sustainability, the intent of the working group was to help ensure that the selected program would align with the long-term goals of our Club and membership. To that end, on January 31, 2025, the Club initiated a formal RFP process to solicit competitive bids. A total of three competitive proposals were received for consideration: (1) Hydra Aquatics; (2) Machine Aquatics; and (3) Swim Farm. The working group evaluated each proposal based on three key principles: Financial Considerations – Assessing short-, mid-, and long-term financial projections, including growth potential and revenue to support expenses, deferred maintenance, and capital improvements. Impact on Members and Facilities – Reviewing lane usage, practice schedules, operational feasibility, and overall Club access, in conjunction with potential synergies and efficiencies relating to the Club’s current aquatics offerings for members. Risk Assessment – Identifying potential risks, liabilities, and uncertainties associated with each proposal, balanced with the past performance and long-standing history with the incumbent. Each proposal was reviewed individually before the working group convened to weigh the benefits, risks, and financial scenarios. After extensive deliberation, Hydra Aquatics was selected as the best long-term fit for the Club. This decision was not made lightly as both Machine Aquatics and Swim Farm presented very competitive proposals. First and foremost, Hydra Aquatics offered the greatest revenue over the life of the contract. In serving as stewards of the Club, the working group is mindful that additional revenue directly defrays overall costs and expenses there by decreasing pressure to raise annual membership dues. All three proposals offered contributions in varying degrees to help with upcoming infrastructure projects, such as the deck repair and the HVAC replacement for the indoor pool. Moreover, all three proposals represented significantly increased revenue over the existing contract. In addition to the financial advantages, Hydra Aquatics offered a vision aligned with the Club’s philosophy. Hydra Aquatics will be led by Torey Ortmayer, who has served as Tuckahoe’s Aquatics Director and summer swim coach, and who has been a dedicated member of the Tuckahoe community. His vision integrates competitive club swimming at Tuckahoe and non-competitive winter swim programs, benefiting our members and families with year-round professional coaching and structured management. Moreover, we anticipate that, while Hydra Aquatics is and will remain as its own separate entity that is unaffiliated with Tuckahoe Recreation Club, a Tuckahoe-aligned PVS swim club will make the Club potentially more attractive to current and prospective members. In terms of impact on members and facilities access, a key factor of importance to the Board working group, the Hydra Aquatics proposal also matched the current lane usage footprint. This means that Tuckahoe members will be able to enjoy the same amenities and levels of access to the Club’s pools and facilities as they currently do, and nothing is changing in that respect. Finally, the Board working group closely examined the risks of transitioning to a new relationship with a start-up swim club. Hydra Aquatics is in the process of establishing itself as part of the Potomac Valley Swimming (PVS) organization. As a new swim club and a start-up entity, uncertainties exist relating to future enrollment, staffing, and other risks. While the working group is confident in Torey Ortmayer’s proven track record and sees robust growth opportunities for Hydra Aquatics, the working group coordinated closely with the Finance Committee to ensure that the Club’s finances could support the loss of Associate Member dues in the unlikely event that Hydra Aquatics is unsuccessful. In the worst-case scenario, more swim lanes would be made available for members, and the working group would restart the process of finding a suitable Associate Member swim club partner. The working group weighed the pros and cons and identified opportunities to mitigate potential risk to the Club. The working group is confident that the relationship with Hydra Aquatics will unlock new opportunities, increase financial gains, and better serve Tuckahoe Recreation Club and its members with strategic and long-term benefits. Today I notified Machine Aquatics and Swim Farm of the Club’s decision. The existing Associate Member Agreement with Machine Aquatics continues to be in effect and will be operative until the expiration of the contract in summer 2025. A new multi-year contract with Hydra Aquatics will begin this August. It is also important to mention that this decision was made as a strategic opportunity for the Club and in no way reflects negatively on Machine Aquatics or the positive manner in which its management and coaches have conducted themselves throughout our long-standing relationship. We recognize that there has been speculation regarding this process, and we want to ensure that accurate information is provided directly to our community. Looking ahead, the Member Relations Committee is planning to organize a Town Hall to introduce our members to Hydra Aquatics, among other agenda items (exact scheduling and agenda TBD). We are excited about the new direction for the Club and confident that this decision will provide long-term benefits for our members and community. Thank you for your continued support, and we look forward to this next chapter in Tuckahoe’s history. |
Machine was "informed" 15 minutes before this email. Once again, the board is just like T- ZERO thought of swimmers training for Championships. They deserve each other. |
Good luck SUCKERS. This guy is bad news and the board signed a contract with him before a club even exists! Good thing the finance committee ASSURED the board Tuckahoe could absorb the loss…. |
Congrats to coach T. he has dedicated alot of time and passion to Tuckahoe.
Sorry to Machine but a great club and Im sure they will continue to Thrive. Swim Farm’s Coach P is truly exceptional and deserves access to a top-notch facility with a convenient location and optimal practice times. It’s unfortunate that pool availability in Nova is so limited. Talented coaches like him deserve greater opportunities. Despite the challenges, Coach P has built his business from the ground up, making the most of every resource available. |
I found out through my mach swimmer and trust me, he's know DCUM reader. Thanks, Tuckahoe. Good timing. |
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How is this not a conflict of interest with T being both 1) Tuckahoe’s Aquatics Director that is a paid position and now 2) has his own swim club external to Tuckahoe, yet using their facilities?
Tuckahoe’s letter stating that if T’s new club fails their “worst-case scenario” is that more swim lanes will be avail to members and they’ll have to find a new club willing to rent space 😱 Yikes… that isn’t much of a plan since they just burned their relationship with Machine. I wouldn’t have wanted to sign my name to this new risky endeavor. Not to mention it’s clear from the wording of the letter that T is NOT contributing as much money as what Machine was willing to pay for 1 more year. It’s alarming that they’re justifying the “potential” of this financial decision, that won’t come to fruition for many years, requiring a “multi-year contract” 😱 If I were a member there, I would have A LOT of questions about the reckless of the Tuckahoe Board’s decision. On top of their known maintenance that they’ve droned on about for years. Yikes. |
Let’s face it, Tuckahoe really doesn’t have much risk here. They have a pool that everyone wants. If this falls through they can find someone else. And just because they are saying everything is just great with their current renters, it doesn’t meant it actually is. You really never know. |
Sounds like you are not a member at this club but familiar with their ongoing maintenance needs? Who exactly are they droning on about it to? Could you be, dare I say, a disgruntled Machine parent perhaps? |
NP - if they are a disgruntled Machine parent, they have every right to be. |
Hydra Aquatics only filed for a business license on Feb. 5, 2025, so it submitted a bid before even filing for a license! |
Biggest risk is next year and whether he gets enough swimmers to finance the club for the full year. Filling afternoon lanes with younger kids is relatively easy. Filling 2 hours a day in the early morning is more of a challenge. Same goes for summer usage as most younger kids are swimming club 9 months not 11. I don't believe for a second the he truly came out ahead of the other 2 BIDs in any of the 3 "key principles" they supposedly assessed. I think there was a lot of mental gymnastics there because they wanted to pick him and want to establish Tuckahoe as a year round swim program so they can continue to win D1. I question how much more financial gain they really can expect. You can only make so much renting swim lanes and seeing how difficult it is to get swim lanes in this area I can't see a big expansion of this new club happening anytime soon. |
Bringing Machine and Swim Farm into the loop as “bidders” was all for show, after T announced his plans to the high school swimmers on their senior night. Seems obvious that they were just trying to save face. |
Especially since he had not even filed for a business license until 2/5. He wasn’t qualified to bid in December or January, and I’m not sure he has received a business license even now. He’s just filed for one. |
womp womp. I hope it works out for all negatively affected. I really do. Can't imagine all the whispers/conversation going on now that coaches and swimmers have this news. |