Gas and mileage please need advice

[Anonymous]

How you figured out gas and mileage
My employer who live is Falls church 22046
Wants me to take their kids to Alexandria 22314
I have to take kids to their friend and stay wit them and dropped back to their home at 22046.
I have Honda Civic 2014
How I figured out gas and mileage
Thanks
Be safe

[Anonymous]

16 miles each way so 32 not total times that by the reimbursement rate at 57.5 cents = $18.40. And for gas I guess you can give a flat amount of $20? Depending how much gas is where you live. I’m in LA and gas is expensive

[Anonymous]

The standard rate already includes gas.

[Anonymous]

Federal mileage reimbursement covers gas and car maintenance.

OP, before you go, remind them that you will submit mileage (some parents may decide to not have you go. Write down the mileage when you turn the car on. Write it down when you get back to their house. Give them that number. They should multiply it by $.575/mile and that’s the additional amount you get paid. That amount is reimbursement, therefore not taxable (but may be included on a paystub as reimbursement).

[Anonymous]

Anonymous wrote:16 miles each way so 32 not total times that by the reimbursement rate at 57.5 cents = $18.40. And for gas I guess you can give a flat amount of $20? Depending how much gas is where you live. I’m in LA and gas is expensive

Thanks for your kind reply
This is first time I am dealing with that kind of situation
Do you means $18.40 for each day?
I take them Monday to Friday?
If so I don’t think they will accept it

[Anonymous]

Anonymous wrote:Federal mileage reimbursement covers gas and car maintenance.

OP, before you go, remind them that you will submit mileage (some parents may decide to not have you go. Write down the mileage when you turn the car on. Write it down when you get back to their house. Give them that number. They should multiply it by $.575/mile and that’s the additional amount you get paid. That amount is reimbursement, therefore not taxable (but may be included on a paystub as reimbursement).

Thanks for great information
What do you means Federal mileage reimbursement cover gas and car maintenance?

[Anonymous]

Anonymous wrote:

Anonymous wrote:Federal mileage reimbursement covers gas and car maintenance.

OP, before you go, remind them that you will submit mileage (some parents may decide to not have you go. Write down the mileage when you turn the car on. Write it down when you get back to their house. Give them that number. They should multiply it by $.575/mile and that’s the additional amount you get paid. That amount is reimbursement, therefore not taxable (but may be included on a paystub as reimbursement).

Thanks for great information
What do you means Federal mileage reimbursement cover gas and car maintenance?

The federal mileage reimbursement is intended to reimburse the gas you use and wear/tear on your car. You are required to keep a log. I find that a small pocket calendar with two mileage numbers is sufficient (first is starting from family home, second is return to family home). You can’t add in your commute to their home, so don’t try. And if you don’t record the mileage, they are under no obligation to pay.

If you are making that trip every day, it will add up quickly. Talk to the employer, as many prefer to provide a vehicle versus doing mileage every week.

https://www.irs.gov/pub/irs-drop/n-20-05.pdf
https://www.timesheets.com/blog/2014/03/gas-costs-covered-mileage-reimbursement/

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:Federal mileage reimbursement covers gas and car maintenance.

OP, before you go, remind them that you will submit mileage (some parents may decide to not have you go. Write down the mileage when you turn the car on. Write it down when you get back to their house. Give them that number. They should multiply it by $.575/mile and that’s the additional amount you get paid. That amount is reimbursement, therefore not taxable (but may be included on a paystub as reimbursement).

Thanks for great information
What do you means Federal mileage reimbursement cover gas and car maintenance?

The federal mileage reimbursement is intended to reimburse the gas you use and wear/tear on your car. You are required to keep a log. I find that a small pocket calendar with two mileage numbers is sufficient (first is starting from family home, second is return to family home). You can’t add in your commute to their home, so don’t try. And if you don’t record the mileage, they are under no obligation to pay.

If you are making that trip every day, it will add up quickly. Talk to the employer, as many prefer to provide a vehicle versus doing mileage every week.

https://www.irs.gov/pub/irs-drop/n-20-05.pdf
https://www.timesheets.com/blog/2014/03/gas-costs-covered-mileage-reimbursement/

You should also be aware that normal insurance does not cover anything that happens while you are driving for work. You’ll need commercial insurance.

[Anonymous]

Op here is just three month position and the family is paying me cash .
I will be happy to know the price for mileage and gas for each day
Thanks again

[Anonymous]

Anonymous wrote:Op here is just three month position and the family is paying me cash .
I will be happy to know the price for mileage and gas for each day
Thanks again

We can’t help you. You aren’t listening. I wish you luck.

1. Accepting cash isn’t legal. A family that wants to pay cash won’t want to pay mileage reimbursement (and you don’t have any way to convince them do it).
2. Those children won’t be covered on your insurance. If you get in an accident and they get hurt, the parents can sue you for their medical care. They likely won’t get a settlement for all of it if they aren’t paying legally, but it’ll tie you up with court costs, time in court and possibly result in you needing to pay money you don’t have.
3. Mileage reimbursement covers gas and wear and tear on the vehicle, but it’s based on actual mileage everyday. If you don’t track it, they don’t pay. You don’t get mileage reimbursement AND gas reimbursement, that’s double dipping.

[Anonymous]

Anonymous wrote:

Anonymous wrote:Op here is just three month position and the family is paying me cash .
I will be happy to know the price for mileage and gas for each day
Thanks again

We can’t help you. You aren’t listening. I wish you luck.

1. Accepting cash isn’t legal. A family that wants to pay cash won’t want to pay mileage reimbursement (and you don’t have any way to convince them do it).
2. Those children won’t be covered on your insurance. If you get in an accident and they get hurt, the parents can sue you for their medical care. They likely won’t get a settlement for all of it if they aren’t paying legally, but it’ll tie you up with court costs, time in court and possibly result in you needing to pay money you don’t have.
3. Mileage reimbursement covers gas and wear and tear on the vehicle, but it’s based on actual mileage everyday. If you don’t track it, they don’t pay. You don’t get mileage reimbursement AND gas reimbursement, that’s double dipping.

Thanks for your reply they told me they are okay to pay
How I figured out mileage? They asked me

[Anonymous]

Anonymous wrote:Federal mileage reimbursement covers gas and car maintenance.

OP, before you go, remind them that you will submit mileage (some parents may decide to not have you go. Write down the mileage when you turn the car on. Write it down when you get back to their house. Give them that number. They should multiply it by $.575/mile and that’s the additional amount you get paid. That amount is reimbursement, therefore not taxable (but may be included on a paystub as reimbursement).

Could you please explain how you get this number ($.575)

[Anonymous]

Anonymous wrote:

Anonymous wrote:Federal mileage reimbursement covers gas and car maintenance.

OP, before you go, remind them that you will submit mileage (some parents may decide to not have you go. Write down the mileage when you turn the car on. Write it down when you get back to their house. Give them that number. They should multiply it by $.575/mile and that’s the additional amount you get paid. That amount is reimbursement, therefore not taxable (but may be included on a paystub as reimbursement).

Could you please explain how you get this number ($.575)

https://www.irs.gov/newsroom/irs-issues-standard-mileage-rates-for-2020

You also need to get additional insurance on your car if you are using it for work.

[Anonymous]

OP, how many miles will you be driving the children every week?

[Anonymous]

Op please charge the correct rate. I was young and let a family pay me $50 every week or two I don't remember. Anyways when my car broke down because of all the wear and tear there was no one to help me. Lesson learned. After that I only worked for families who provided a car.