When the calendar invite isn't sent

[Anonymous]

I hate it when people don't send the calendar invite with the meeting links and then follow up the next day and imply that I missed the meeting. What am I supposed to respond to that other than (re)scheduling?

[Anonymous]

Why can't you calendar them yourself? Unless they are actually your secretary, it's not their job to maintain your calendar.

[Anonymous]

Anonymous wrote:I hate it when people don't send the calendar invite with the meeting links and then follow up the next day and imply that I missed the meeting. What am I supposed to respond to that other than (re)scheduling?

It is a little unclear what happened here. If you straight up did not get any notification of the exact time of the meeting or how to join, sure not on you at all. You can just reschedule.
If you received an email or phone notice of the meeting, as in "We'll gather at 10:00 on the usual conference line" then yeah, you should have put that on the calendar yourself...

[Anonymous]

Anonymous wrote:

Anonymous wrote:I hate it when people don't send the calendar invite with the meeting links and then follow up the next day and imply that I missed the meeting. What am I supposed to respond to that other than (re)scheduling?

It is a little unclear what happened here. If you straight up did not get any notification of the exact time of the meeting or how to join, sure not on you at all. You can just reschedule.
If you received an email or phone notice of the meeting, as in "We'll gather at 10:00 on the usual conference line" then yeah, you should have put that on the calendar yourself...

There's no usual conference line. We verbally agreed on a day and time, and the other person said they would send a calendar invite. I didn't receive it/it wasn't sent. The other person said I'm sorry you missed our meeting...

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:I hate it when people don't send the calendar invite with the meeting links and then follow up the next day and imply that I missed the meeting. What am I supposed to respond to that other than (re)scheduling?

It is a little unclear what happened here. If you straight up did not get any notification of the exact time of the meeting or how to join, sure not on you at all. You can just reschedule.
If you received an email or phone notice of the meeting, as in "We'll gather at 10:00 on the usual conference line" then yeah, you should have put that on the calendar yourself...

There's no usual conference line. We verbally agreed on a day and time, and the other person said they would send a calendar invite. I didn't receive it/it wasn't sent. The other person said I'm sorry you missed our meeting...

Obviously something went awry on their end, but you have to own your part in this as well. You knew there was a date and time sent, and then blew it off anyway when you didn't get a calendar invite. You should have followed up before the meeting when you didn't get a calendar invite.

[Anonymous]

Okay, so I am an assistant to a very busy partner at a law firm. When I schedule meetings for him I ALWAYS block off any time I offered or someone else offered for a call in a bright color on his calendar marked "HOLD: call with so-and-so, TBD, or they will send conference info, or waiting to hear back to confirm and send our bridge/Zoom, etc.". That way when I look at his calendar for the next day or two, I know whether someone who was supposed to send an invite/bridge actually has or has not and also know not to offer that time slot to a different client - and follow-up if they haven't send a bridge or follow-up to confirm the time and send out the bridge on my end. I have his Outlook calendar color coded. LOL, sometimes I feel almost like I'm playing a video game...like Tetris or something with how often I schedule calls or move them around. Do you have an assistant or do you handle your own calendar?

For a busy person with lots of calls placeholders are super necessary for keeping track of the scheduling and not offering the same time slots to multiple people.

I also love worldtimebuddy.com, it makes scheduling calls between many people who are in multiple times zones much easier. Also, sending a Doodle to schedule call with a lot of people is very helpful to cut down on the email back and forth on availability.

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:I hate it when people don't send the calendar invite with the meeting links and then follow up the next day and imply that I missed the meeting. What am I supposed to respond to that other than (re)scheduling?

It is a little unclear what happened here. If you straight up did not get any notification of the exact time of the meeting or how to join, sure not on you at all. You can just reschedule.
If you received an email or phone notice of the meeting, as in "We'll gather at 10:00 on the usual conference line" then yeah, you should have put that on the calendar yourself...

There's no usual conference line. We verbally agreed on a day and time, and the other person said they would send a calendar invite. I didn't receive it/it wasn't sent. The other person said I'm sorry you missed our meeting...

Obviously something went awry on their end, but you have to own your part in this as well. You knew there was a date and time sent, and then blew it off anyway when you didn't get a calendar invite. You should have followed up before the meeting when you didn't get a calendar invite.

I completely agree. You need to apologize OP for missing the meeting.

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:I hate it when people don't send the calendar invite with the meeting links and then follow up the next day and imply that I missed the meeting. What am I supposed to respond to that other than (re)scheduling?

It is a little unclear what happened here. If you straight up did not get any notification of the exact time of the meeting or how to join, sure not on you at all. You can just reschedule.
If you received an email or phone notice of the meeting, as in "We'll gather at 10:00 on the usual conference line" then yeah, you should have put that on the calendar yourself...

There's no usual conference line. We verbally agreed on a day and time, and the other person said they would send a calendar invite. I didn't receive it/it wasn't sent. The other person said I'm sorry you missed our meeting...

Obviously something went awry on their end, but you have to own your part in this as well. You knew there was a date and time sent, and then blew it off anyway when you didn't get a calendar invite. You should have followed up before the meeting when you didn't get a calendar invite.

I completely agree. You need to apologize OP for missing the meeting.

WHAT? OP these people are wack. This must be something that varies org to org. At my company we discuss availability verbally all the time but it isn't set until the organizer sends an invite. Stuff changes all the time so it is not weird to say we're going to set a meeting for Wednesday, hear nothing for 5 days, and then it pops ok the calendar for 2 Fridays from now.

And if the person did organize it and forgot to invite you, then that would be on the organizer at my org, not the person left off the invitation list.

[Anonymous]

Anonymous wrote:Okay, so I am an assistant to a very busy partner at a law firm. When I schedule meetings for him I ALWAYS block off any time I offered or someone else offered for a call in a bright color on his calendar marked "HOLD: call with so-and-so, TBD, or they will send conference info, or waiting to hear back to confirm and send our bridge/Zoom, etc.". That way when I look at his calendar for the next day or two, I know whether someone who was supposed to send an invite/bridge actually has or has not and also know not to offer that time slot to a different client - and follow-up if they haven't send a bridge or follow-up to confirm the time and send out the bridge on my end. I have his Outlook calendar color coded. LOL, sometimes I feel almost like I'm playing a video game...like Tetris or something with how often I schedule calls or move them around. Do you have an assistant or do you handle your own calendar?

For a busy person with lots of calls placeholders are super necessary for keeping track of the scheduling and not offering the same time slots to multiple people.

I also love worldtimebuddy.com, it makes scheduling calls between many people who are in multiple times zones much easier. Also, sending a Doodle to schedule call with a lot of people is very helpful to cut down on the email back and forth on availability.

Thank you, I will try your suggestions!

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:I hate it when people don't send the calendar invite with the meeting links and then follow up the next day and imply that I missed the meeting. What am I supposed to respond to that other than (re)scheduling?

It is a little unclear what happened here. If you straight up did not get any notification of the exact time of the meeting or how to join, sure not on you at all. You can just reschedule.
If you received an email or phone notice of the meeting, as in "We'll gather at 10:00 on the usual conference line" then yeah, you should have put that on the calendar yourself...

There's no usual conference line. We verbally agreed on a day and time, and the other person said they would send a calendar invite. I didn't receive it/it wasn't sent. The other person said I'm sorry you missed our meeting...

Obviously something went awry on their end, but you have to own your part in this as well. You knew there was a date and time sent, and then blew it off anyway when you didn't get a calendar invite. You should have followed up before the meeting when you didn't get a calendar invite.

I completely agree. You need to apologize OP for missing the meeting.

WHAT? OP these people are wack. This must be something that varies org to org. At my company we discuss availability verbally all the time but it isn't set until the organizer sends an invite. Stuff changes all the time so it is not weird to say we're going to set a meeting for Wednesday, hear nothing for 5 days, and then it pops ok the calendar for 2 Fridays from now.

And if the person did organize it and forgot to invite you, then that would be on the organizer at my org, not the person left off the invitation list.

yes I agree with you. We're not in the same org, so something definitely got lost in translation. Of course I'll apologize for "missing" the meeting and not call out the other person. But I do find it strange they called me out. Maybe to save face in front of their boss.

[Anonymous]

This is actually really interesting. For me, just five years ago people VERY rarely sent calendar invites, even within my organization. We would agree when to meet over email or on the phone and then I would put it on my own calendar (at one point in the past decade, not even Outlook, like a paper desk calendar!)

But especially in the past 15 months, with Zoom/Skype/WebX/Teams becoming the norm, EVERYTHING gets a calendar invite. Maybe this is because it is so easy to just click the tab and the info pre-populates...

I'm not sure anybody was definitively in the wrong here, as norms are evolving.

[Anonymous]

Yeah I don’t get people who can’t put stuff on their own calendars. Yes, a meeting notice is great, but take responsibility for yourself. I think you’re wrong, OP (though I’d never call someone out on missing a meeting in front of their boss).

[Anonymous]

Anonymous wrote:Okay, so I am an assistant to a very busy partner at a law firm. When I schedule meetings for him I ALWAYS block off any time I offered or someone else offered for a call in a bright color on his calendar marked "HOLD: call with so-and-so, TBD, or they will send conference info, or waiting to hear back to confirm and send our bridge/Zoom, etc.". That way when I look at his calendar for the next day or two, I know whether someone who was supposed to send an invite/bridge actually has or has not and also know not to offer that time slot to a different client - and follow-up if they haven't send a bridge or follow-up to confirm the time and send out the bridge on my end. I have his Outlook calendar color coded. LOL, sometimes I feel almost like I'm playing a video game...like Tetris or something with how often I schedule calls or move them around. Do you have an assistant or do you handle your own calendar?

For a busy person with lots of calls placeholders are super necessary for keeping track of the scheduling and not offering the same time slots to multiple people.

I also love worldtimebuddy.com, it makes scheduling calls between many people who are in multiple times zones much easier. Also, sending a Doodle to schedule call with a lot of people is very helpful to cut down on the email back and forth on availability.

This is me again - I also change all of my attorneys' calendar invites from other people to a "one-click" if they are not already in that format so they can just click on the link and not have to separately enter a code to enter the call. I also add any emails or documents to call invites that they may potentially need for the call to the invite (so they don't need to search their email for documents)

[Anonymous]

Anonymous wrote:Yeah I don’t get people who can’t put stuff on their own calendars. Yes, a meeting notice is great, but take responsibility for yourself. I think you’re wrong, OP (though I’d never call someone out on missing a meeting in front of their boss).

OP here. Even if I did put it in my calendar, I would not have known how to attend the meeting

[Anonymous]

Anonymous wrote:

Anonymous wrote:Yeah I don’t get people who can’t put stuff on their own calendars. Yes, a meeting notice is great, but take responsibility for yourself. I think you’re wrong, OP (though I’d never call someone out on missing a meeting in front of their boss).

OP here. Even if I did put it in my calendar, I would not have known how to attend the meeting

OP, I'd write it off as a general misunderstanding and not worry about blame. This one is ambiguous. You won't get a definitive answer because norms are evolving and different among organizations. No biggie.