Does your Manager have access to your calendar including private appointments?

[Anonymous]

My manager has full access to my calendar (ie he can see all the details, not just blocked off times). In Outlook at least, I can still mark any appointment as private, and then no one can see the details. I don’t keep any personal stuff on the work calendar, the most I do is like what other PPs said, just put “out of the office” or “doctors appointment” or whatever if it’s during office hours. I do have to say that this boss is the only one whose ever asked for this (and I’ve had easily 10+ bosses in four different jobs prior to this one), I found it weird at first but it’s really NBD now that I’m used to it.

[Anonymous]

OP you don't have to write "Annual Pap Smear" on your calendar appointment.

Just block the time out with PTO and jot it down on your personal calendar in your phone, agenda, whatever.

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:I thinks he means your business calendar. Not your personal calendar.

+1
unless you put your private appointments on your business calendar

Op here. It’s combined due to being asked to list private appointments or any out of the office time into the calendar.

Of course my boss and coworkers can see my work calendar. Anything "private" would simply be an OOO notification on work calendar.

This. I don't think my boss can see my full calendar, but my assistant can. I just use "OOO" as the meeting subject and mark the time as "out of office" in Outlook instead of "busy".

[Anonymous]

On our team we have agreed to share our outlook business calendars with full read permission (ie things don't show up as "busy": the actual event shows up). It is up to us whether or not we want to put personal appointments on there. I will put doctors' appointments (very nondescript mention) or my kids' school things on there, and on our team we understand that we all do this. I'm very private yet I don't mind this.

[Anonymous]

Anonymous wrote:Micromanager alert! Good luck.

Yes this times a million. Have fun with it, put down things like clitoral piercing appointment, married swingers seminar, colon cleanse, etc.

[Anonymous]

I’ve had several managers ask for it, as well as give me title/location read on their calendars.
Use something bland on the title /location like others have said. “Leave - OOO.” If you need to give yourself a reminder of why your taking leave, put it in the details that your manager can’t read.

[Anonymous]

Yes, my manager does. I write “dr appointment” on my calendar but don’t write “gynecologist appointment.”

[Anonymous]

Anonymous wrote:Yes, our work calendars are not private and that’s how people can see when you’re available.
I do list personal stuff on my calendar but nothing is that personal (kid stuff). If it were personal, I would just say “unavailable” and block out the time.

Can you just put the details in the notes section (insdie the appt)?

[Anonymous]

Anonymous wrote:OP you don't have to write "Annual Pap Smear" on your calendar appointment.

Just block the time out with PTO and jot it down on your personal calendar in your phone, agenda, whatever.

Although if you do, you will no longer be bothered with requests to see your calendar appointments.

[Anonymous]

Anonymous wrote:

Anonymous wrote:Yes, our work calendars are not private and that’s how people can see when you’re available.
I do list personal stuff on my calendar but nothing is that personal (kid stuff). If it were personal, I would just say “unavailable” and block out the time.

Can you just put the details in the notes section (insdie the appt)?

DP. That info is accessible (to those who want to go to that extra step of being super nosy).

[Anonymous]

Anonymous wrote:

Anonymous wrote:Micromanager alert! Good luck.

Yes this times a million. Have fun with it, put down things like clitoral piercing appointment, married swingers seminar, colon cleanse, etc.

huh? Our whole company can see your calendar. That's how they know when you're free to schedule meetings and such. It's not to police you.

Besides, don't your managers know when you're taking leave and sick leave?

[Anonymous]

Yes - she can see it -(including what I am doing - I have nothing to hide) and for private, I just block it out and put out of office and put the appt or whatever on my personal calendar. But typically when I need to leave early I will say, "I am leaving today at 3 to take Sam to the doctor for his check up." But I have worked here forever and we are open.

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:Micromanager alert! Good luck.

Yes this times a million. Have fun with it, put down things like clitoral piercing appointment, married swingers seminar, colon cleanse, etc.

huh? Our whole company can see your calendar. That's how they know when you're free to schedule meetings and such. It's not to police you.

Besides, don't your managers know when you're taking leave and sick leave?

Everyone can see everything that’s on your calendar (all the details), or just blocks of time? I’ve worked at three companies and the default setting is the latter - people can see blocks of time but not the detail. So I can see that you are “busy” from 10-11 and 3-4 and out of office tomorrow. OP’s manager wants to be able to see that the 10 o’clock meeting is with Jane from accounting and the 3 pm is with Suzy from procurement. At my current company, you have to give someone that level if access, it’s not automatically granted by default.

[Anonymous]

Anonymous wrote:Manager here- don't list private appts on your work calendar. Just write "Sick Leave- OOO" or "Annual leave- OOO"

Yup. I am a manager and can see all of the calendars of my direct reports. The point is twofold: 1) know where their time is begin spent (not to micromanage, but to see if I need to adjust resources, or if there is a brewing issue in one area that I should get more involved in, or make sure the right people are involved.) and 2) know when people are out of the office.

That being said, there is a "private function" that people can use that just shows the time as "private." I can't see them. But I don't know why people would use them. Whatever is in there is a still a record that could be accessed at any time. Just keep the personal stuff off work systems...

[Anonymous]

Anonymous wrote:

Anonymous wrote:Manager here- don't list private appts on your work calendar. Just write "Sick Leave- OOO" or "Annual leave- OOO"

Yup. I am a manager and can see all of the calendars of my direct reports. The point is twofold: 1) know where their time is begin spent (not to micromanage, but to see if I need to adjust resources, or if there is a brewing issue in one area that I should get more involved in, or make sure the right people are involved.) and 2) know when people are out of the office.

That being said, there is a "private function" that people can use that just shows the time as "private." I can't see them. But I don't know why people would use them. Whatever is in there is a still a record that could be accessed at any time. Just keep the personal stuff off work systems...

yup, I manage a team at a company that has a culture of too many meetings/calls and inviting too many people to them. It’s helpful to look across my team and say “hey, 3 of us don’t need to be on Joe’s hour long call - Chris can you cover it and let us know if anything is needed of us?”. also if trying to schedule something myself, I can see what I am bumping (like, did it end up on their calendars because someone just sent them an unnecessary invite, or do they need to attend). they use the ‘private’ function if they have something they dont want me to see, even if it’s just a coffee (although I dont think they hide those, they know i dont care) and I dont think twice about it.