Here's a novel thought, call DC Government and ask!

Anonymous wrote:Surepayroll doesn't do household payroll the right way if they think you need to submit quarterly tax filings even if you don't have an employee. That's the way a business needs to do it using form 941. Household employers should use form 1040-es to submit quarterly taxes and then schedule h with their personal tax return. No need to submit quarterly if you don't have workers as a household employer. Stay away from surepayroll and go with a household payroll company like GTM Payroll Services or Homework.

Surepayroll does file exactly as described, so they're doing it correctly. The quarterly return I'm talking about is the fr-900q and UI/PFL filings with DC.

The problem is, and maybe the other services do this better, when you're ready to cancel the service Surepayroll is ZERO help. Your options are to cancel and you're dead to them (they'll return any unsubmitted taxes, won't file a final quarterly return, or prepare a w2 and schedule H at the end of the year) or you can "cancel" but continue to pay their monthly fee until the end of the year so they'll file the quarterly paperwork (you really only need the final quarter you paid people in, but they just dutifully file one so long as you're paying them) and prepare the W2 and schedule H. Even then, they don't indicate the last return filed with the city is the final one or give you any guidance about how to notify the district that you no longer have employees.

I used Surepayroll for five years without issue, but was really unimpressed with the termination process. But I'm no longer going to client so I guess they don't much care.

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:There's no 'closing things out". You just don't pay her anymore and the income stops. It's not different than any other people. Companies aren't calling the feds everytime an employee leaves.

This is not true! Here's what Surepayroll's website says:

Employers are required to submit quarterly filings even if you have no employees or liabilities with zero dollar returns. If you have closed your account with your state tax agency and have no tax liabilities for that year (annual filings also apply) we can inactivate that tax. However, if you have not closed your account with the state tax agency, do so before contacting us. If we deactivate without you first closing your account with the state tax agency, you would still receive a tax notice, as the tax agency would still expect quarterly filings.


Unfortunately, Surepayroll can't/won't indicate that a filing is the final one. I think there may be a box to check on those forms? So unless that's done, or filings are sent in showing you owe nothing, you will start getting notices. OP, I assume you've figured out what you need to do? If so, please share because I'm in the same boat.

When you login into MyTaxDC to do the quarterly filing you can indicate that it is your last filing- there is a box th check.

Thank you! I just did that and also requested to close that account. Do you have to do something similar with your paid family leave account?

Surepayroll doesn't do household payroll the right way if they think you need to submit quarterly tax filings even if you don't have an employee. That's the way a business needs to do it using form 941. Household employers should use form 1040-es to submit quarterly taxes and then schedule h with their personal tax return. No need to submit quarterly if you don't have workers as a household employer. Stay away from surepayroll and go with a household payroll company like GTM Payroll Services or Homework.

Anonymous wrote:

Anonymous wrote:There's no 'closing things out". You just don't pay her anymore and the income stops. It's not different than any other people. Companies aren't calling the feds everytime an employee leaves.

This is not true! Here's what Surepayroll's website says:

Employers are required to submit quarterly filings even if you have no employees or liabilities with zero dollar returns. If you have closed your account with your state tax agency and have no tax liabilities for that year (annual filings also apply) we can inactivate that tax. However, if you have not closed your account with the state tax agency, do so before contacting us. If we deactivate without you first closing your account with the state tax agency, you would still receive a tax notice, as the tax agency would still expect quarterly filings.


Unfortunately, Surepayroll can't/won't indicate that a filing is the final one. I think there may be a box to check on those forms? So unless that's done, or filings are sent in showing you owe nothing, you will start getting notices. OP, I assume you've figured out what you need to do? If so, please share because I'm in the same boat.

When you login into MyTaxDC to do the quarterly filing you can indicate that it is your last filing- there is a box th check.

Anonymous wrote:There's no 'closing things out". You just don't pay her anymore and the income stops. It's not different than any other people. Companies aren't calling the feds everytime an employee leaves.

This is not true! Here's what Surepayroll's website says:

Employers are required to submit quarterly filings even if you have no employees or liabilities with zero dollar returns. If you have closed your account with your state tax agency and have no tax liabilities for that year (annual filings also apply) we can inactivate that tax. However, if you have not closed your account with the state tax agency, do so before contacting us. If we deactivate without you first closing your account with the state tax agency, you would still receive a tax notice, as the tax agency would still expect quarterly filings.


Unfortunately, Surepayroll can't/won't indicate that a filing is the final one. I think there may be a box to check on those forms? So unless that's done, or filings are sent in showing you owe nothing, you will start getting notices. OP, I assume you've figured out what you need to do? If so, please share because I'm in the same boat.

Your account stays active, in case you hire another employee. You don't need to notify anyone.

I mean DC paid family leave act....don't you have to call the dc dept of employer services and notify them to close out an account???

There's no 'closing things out". You just don't pay her anymore and the income stops. It's not different than any other people. Companies aren't calling the feds everytime an employee leaves.

Hi, I am employed a nanny up until 1/30/20. I used sure payroll for payroll services. The nanny no longer works for us. I have stopped using surepayroll and closed out wirh them. Is there anything I need to do as an ex employer in terms of contacting Dc government offices or federal offices to let them know to close the tax account, or whatever they have on file, for the closeout of previously having a nanny?

I know this is a very basic question, but what do you do when you terminate a nanny in terms of paperwork? I just want to let it known that I no longer employ this nanny, and that I am no longer liable for paying for the paid family leave act or any of that stuff. What offices do I need to contact to basically let them know I no longer employ a nanny? I don’t think surepayroll is responsible for closing all this stuff out. I know they send a W-2 for the last paycheck but not sure they actually close everything out. They also weren’t very helpful when I was on the phone with them asking me what I need to do to close things out. Thank you.