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[quote=Anonymous][quote=Anonymous]"The IRS rates is intended to cover gasoline, wear and tear (depreciation), repairs, oil, insurance and other costs, and if actual costs exceed the mileage rate, the employer is required to pay the difference. Seems like that ought to cover just about any scenario, kids or otherwise. "

Not true. Employers are not required to pay any costs above the IRS rate. They aren't even required to pay the IRS rate, although they absolutely should pay the IRS rate. It's a fair rate and more than enough to cover the use of the nanny's car on the job.[/quote]

Right--to be clear, I didn't mean private employers are required to pay any of this; that would get negotiated with their employees. But for federal or state agencies that use the IRS rate or for anyone deducting business travel or moving mileage for tax purposes, the formal policy is the greater of actual costs or the mileage rate, so if you are using the IRS rate to be representative of costs, you would presumably follow that policy. (All of the private employers I've worked for who've chosen the IRS rate have followed this policy as well.) Actual costs typically have to be substantiated with receipts and the bar is higher for documenting those, and in my experience the mileage rate is usually a better deal anyway. [/quote]

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