Reply to Massachusetts Au Pair - Regular Long-Distance Car Usage

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[quote=Anonymous]We have a new au pair with our family in Massachusetts. She works 27 hours per week (over 3 days) and is paid $12.75/hour (under our new law). We are allowed to deduct $77/week for room and board. As such, her average weekly pay is around $270 for three (nine-hour) days of work. We have provided a car for our former au pairs’ exclusive use and have generally only required that they pay for gas. After the law requiring au pairs be paid minimum wage, we considered charging the au pairs a “flat fee” for use of the car, assuming that the use would mostly be around our area and with only a few longer road trips.

Our current au pair has a family member / friend / boyfriend (irrelevant) who lives 110 miles each way from our house and has requested to use the car for travel back and forth on “some” weekends — According to her, it will be at most every other weekend, but at least once per month. We’re trying to determine a reasonable way for her to compensate us for “wear and tear”. We suggested using the IRS reimbursement guidelines for 2020 and suggested that a flat rate of $50/week (gas included - we'd pay for gas), for unlimited use of the car. This is based on her going less than half the time, but more than a third of the time. She believes this is too expensive.

Has anybody had a similar experience with an au pair who requests to use your vehicle for REGULAR long distance (220 mile) trips? Keep in mind, in Massachusetts we are required to pay au pairs a “living wage”, under which they should theoretically be able to pay for many of their own expenses themselves - car use, cellphones, gym memberships, etc. [/quote]

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