Nanny coming to NYC: What do we pay for?

[Anonymous]

We offered to bring our Nanny with us on our two family vacations this summer: one to Nags Head and one to New York City.

Of course we said she wasn't obligated to come on either and she wouldn't work any more hours outside of her set and regular schedule.

She opted to take the beach trip as a paid week off and come with us on the NYC trip.

So the question is - what do we pay for? If I get tickets to see 'Annie' for my daughter and myself should I buy her one?

Do we pay for all of her meals? All of the activities we do there?

She will have two days off while we are there - should we give her a stipend for those days as well?

I've done some research online and have seen very different approaches to this.

We really invited her because she said she had never been to New York and really wanted to go but we go on family vacations to be with our children and don't plan on having her work full days at all.

Any guidance is appreciated.

[Anonymous]

Does her contract guarantee her pay when you are on vacation, or does she need to use her allocated vacation time to get paid in those weeks? If the latter, does she have enough vacation time available to cover the NYC trip? Does the contract guarantee her a certain number of hours work each week? How long is the trip and how many of those days will she be working?

[Anonymous]

Her contract stipulates she has two weeks (100 hours) or paid vacation and five personal days (50 hours) per year. All we ask is that she arrange one week of that vacation during a week we are out of town. She will work less than her contracted work week but will be paid in full.

[Anonymous]

Of*

[Anonymous]

Anonymous wrote:If I get tickets to see 'Annie' for my daughter and myself should I buy her one?

No, give her that afternoon off, and enjoy one on one time with your daughter.

Anonymous wrote:Do we pay for all of her meals? All of the activities we do there?

Yes, all meals, and all activities that she is participating in. However, she does not have to participate in everything. What I would do is invite her to things that are during a day that she will be working for some of the time, but not on days that she is otherwise off the whole day.

Anonymous wrote:She will have two days off while we are there - should we give her a stipend for those days as well?

You mentioned that she is getting her usual pay for the week. I would add the cost of modest meals for these 2 days, but not more than that.

[Anonymous]

Are the two days off at the beginning or end of the trip or are they in the middle of her regular work days? If they are at the beginning or end of the trip, there is really no work-related reason for her to be in NYC those days. I would give her the option to go home or travel on her own, at her own expense. You should, of course, pay for her travel home. However, I don't think you need to pay for her hotel and meal expenses on days when she isn't needed to work, if those days are at the beginning of end of the trip. If they are interspersed throughout her work days such that it would be impractical for her to travel back and forth, then you should pay her hotel and a meal allowance during those non-work days.

As for paying her activity and show fees, you only need to do this if she is on duty or you invite her to join you. It is fairly common to alter a nanny's schedule when she joins you on vacation, so she works some days during her usual hours and then has some days off, but makes up the hours at night so you can get out with DH or friends.

If she is not joining you for meals on days she needs to be in town to work, you may want to give her a modest meal stipend. This doesn't need to cover the cost of fine dining, but she won't have access to her own kitchen, so you should try to close the gap between what she'd normally spend on food and what she'll need to spend to eat in NYC. Of course, like everything else, this is a negotiable. You can also tell her that she'll be on her own for meals when she's not working, especially since you'll be paying for her hotels and she will be working fewer hours than usual.

In this case, it sounds like you'd really prefer not to bring the nanny with you. However, once you make it a work week for her--even with shorter days than usual--you ordinarily become obligated to pay her necessary and reasonable expenses.

[Anonymous]

Anonymous wrote:Her contract stipulates she has two weeks (100 hours) or paid vacation and five personal days (50 hours) per year. All we ask is that she arrange one week of that vacation during a week we are out of town. She will work less than her contracted work week but will be paid in full.

So what happens if you travel more than one week as you will do this summer, and she chooses not to use her second vacation week while you are on your second trip? Does she get paid anyway or is she forced to be off without pay?

[Anonymous]

16:37, please read the thread. Your question is off topic and not what the OP is asking.

OP, the below poster has it right.

Are the two days off at the beginning or end of the trip or are they in the middle of her regular work days? If they are at the beginning or end of the trip, there is really no work-related reason for her to be in NYC those days. I would give her the option to go home or travel on her own, at her own expense. You should, of course, pay for her travel home. However, I don't think you need to pay for her hotel and meal expenses on days when she isn't needed to work, if those days are at the beginning of end of the trip. If they are interspersed throughout her work days such that it would be impractical for her to travel back and forth, then you should pay her hotel and a meal allowance during those non-work days.

As for paying her activity and show fees, you only need to do this if she is on duty or you invite her to join you. It is fairly common to alter a nanny's schedule when she joins you on vacation, so she works some days during her usual hours and then has some days off, but makes up the hours at night so you can get out with DH or friends.

If she is not joining you for meals on days she needs to be in town to work, you may want to give her a modest meal stipend. This doesn't need to cover the cost of fine dining, but she won't have access to her own kitchen, so you should try to close the gap between what she'd normally spend on food and what she'll need to spend to eat in NYC. Of course, like everything else, this is a negotiable. You can also tell her that she'll be on her own for meals when she's not working, especially since you'll be paying for her hotels and she will be working fewer hours than usual.

In this case, it sounds like you'd really prefer not to bring the nanny with you. However, once you make it a work week for her--even with shorter days than usual--you ordinarily become obligated to pay her necessary and reasonable expenses.

[Anonymous]

Meals, room and activities she joins you with. If you just do a special play with your daughter, she can have the time off to do what she likes.

[Anonymous]

Anonymous wrote:

Anonymous wrote:If I get tickets to see 'Annie' for my daughter and myself should I buy her one?

No, give her that afternoon off, and enjoy one on one time with your daughter.

Anonymous wrote:Do we pay for all of her meals? All of the activities we do there?

Yes, all meals, and all activities that she is participating in. However, she does not have to participate in everything. What I would do is invite her to things that are during a day that she will be working for some of the time, but not on days that she is otherwise off the whole day.

Anonymous wrote:She will have two days off while we are there - should we give her a stipend for those days as well?

You mentioned that she is getting her usual pay for the week. I would add the cost of modest meals for these 2 days, but not more than that.

+1

[Anonymous]

I have gone on several vacations with my work family. They pay for my airfare, lodging and meals and activities when I join them. I am paid my normal weekly salary but I end up working less hours. On my days off if I don't eat with them I pay for my own meals and whatever activities I choose to do. This has always worked out well for us. I have scheduled days off. The other times I am expected to help with the kids and then I babysit a couple evenings so the parents can have date nights. I've always been invited to activities on the days when I'm working but wouldn't be offended at all if they said they wanted family time and would rather I do my own thing during that time. Typically, though, they plan that stuff on my off days.

[Anonymous]

Yes the standard is if you invite her because you need her there you will have to pay for it- her hotel and meals obviously. She can't be expected to come to NYC for you and pay her own hotel room. You pay her for the week and when she is with you you cover her- but on her own days she does her own thing. The benefit of being in NYC is great- you don't need to give her a stipend unless you want and inviting her to Annie would be nice but not necessary especially if this is a family trip and she is there to work. Although the perks of being with you guys should be on your dime- room board etc.

[Anonymous]

You pay for everything except souvenirs. She is doing you a favor so why would you think you do not pay for all her travel, food, and all leisure expenses if she is going with you to theatre, etc.