Anonymous wrote:My friend threw us a baby shower. With the number of people we invited (we wanted it to be coed), we decided to have it offsite at our favorite local brewery (no, I wasn't drinking, and yes, I was fine with this). We had it in the afternoon and provided 1 drink ticket for each person plus some snacks. My friend brought a dessert. I think we had about 20 guests.
We didn't feel right about my friend paying for everything, so she covered the decorations and the dessert she brought and we paid the brewery bill, which was just under $500 for the drinks and snacks. They did not charge a fee for the space since we ordered enough food.
This! Most of my guests were coming in from out of town, including my mother and sister who offered to host. We had the shower at my house and I made/bought the food, while my sister and cousin did decorations and games. All of my guests already spent enough on travel and gifts it felt selfish to expect for them to pay for lunch too.
I can't imagine expecting someone to pay to feed and entertain 40 people! Let your friend know that you've looked at options in the area and the budget for that many people is bigger than you were anticipating. Offer the option of having it at your house, or ask if there's anyone else you can split hosting duties with.