Anonymous
01/24/2023 19:20
Subject: Compensation for nanny on family trip?
Anonymous wrote:Hi all, we have a new nanny starting next week. Awkward timing but I'm also booking a monthlong work trip for the spring, to a major European city, which my family will be tagging along for. (When we interviewed our nanny months ago she said she was OK traveling with us, but we didn't have the dates or details yet, so I want to run them by her to confirm she can still come.)
In terms of compensation--For my own business trips, my employer generally covers my airfare/transportation, accommodation, any meals related to my work (eg. lunch meetings).
I'm thinking of this as essentially a business trip for her, so we'd cover her travel, a private room in the house we're renting, any meals while she's working, any expenses for anything she takes the kids to, like a museum. She'll be paid her normal full-time salary but she'll have some extra PTO (not counted against her "official" PTO), since I plan to take Fridays off and be with the kids.
Do people normally also offer some kind of travel bonus? My company doesn't give me a "bonus" for work trips, but I want to be fair if that's a standard thing for nannies. Note also that at home my 3 y/o is in preK for most of the day while nanny's with the baby, but when we travel she'll be caring for both kids all day.
I want to offer clear and fair compensation, especially since she is just starting and may not feel super comfortable with us yet. We like her and want her to feel valued and respected--we've just never traveled abroad with a nanny before and need to know what's fair!
There are state laws that cover employee pay for out of state travel. Your payroll provider can pull the state laws that cover pay when out of state.
These laws will vary by state. Your CPA can also pull these laws for you. I'd follow whatever state laws are applicable be you in MD, VA or DC.
When I worked for a company based out of Ohio the laws said that my time traveling to the new location was compensated pay.
You really need to follow the state laws for where you reside.
You want to follow legal compensation and make sure you tell her specifically that you are compensating her according to state law.
Anonymous
01/24/2023 19:14
Subject: Compensation for nanny on family trip?
Anonymous wrote:Hi all, we have a new nanny starting next week. Awkward timing but I'm also booking a monthlong work trip for the spring, to a major European city, which my family will be tagging along for. (When we interviewed our nanny months ago she said she was OK traveling with us, but we didn't have the dates or details yet, so I want to run them by her to confirm she can still come.)
In terms of compensation--For my own business trips, my employer generally covers my airfare/transportation, accommodation, any meals related to my work (eg. lunch meetings).
I'm thinking of this as essentially a business trip for her, so we'd cover her travel, a private room in the house we're renting, any meals while she's working, any expenses for anything she takes the kids to, like a museum. She'll be paid her normal full-time salary but she'll have some extra PTO (not counted against her "official" PTO), since I plan to take Fridays off and be with the kids.
Do people normally also offer some kind of travel bonus? My company doesn't give me a "bonus" for work trips, but I want to be fair if that's a standard thing for nannies. Note also that at home my 3 y/o is in preK for most of the day while nanny's with the baby, but when we travel she'll be caring for both kids all day.
I want to offer clear and fair compensation, especially since she is just starting and may not feel super comfortable with us yet. We like her and want her to feel valued and respected--we've just never traveled abroad with a nanny before and need to know what's fair!
Normal hours, though you can flex the schedule with communication. Normal salary, normal OT if over normal hours. You cover *all* meals (or give a per diem for meals, based on average cost), work transportation, work outings, lodging with private bedroom (and full access to the rest of the house with no expectation of pitching in with kids or food when off), etc. Some nannies have travel rates instead of normal salary, because we recognize that nobody sticks to the normal hours or duties, but the other costs are still in addition to pay. You don’t pay for any outings she arranges for her off time, but everything else is covered.
Anonymous
01/03/2023 11:51
Subject: Compensation for nanny on family trip?
As you can see, people will be all over the map.
First, double check that she can legally come as a tourist, or see if you need any special visa for her to work.
Second, talk to the nanny. I am late-30’s single career nanny who loves to travel. I would be perfectly happy to make do with public transit and cooking in a shared kitchen, but I would request a per diem to help cover costs of food/transit outside of meals during work hours. I also might request that you cover the cost for me to hire someone to stop by and water my houseplants and feed my fish, since, living alone, I don’t have anyone who I could easily ask. Otherwise I would think this was a fun perk of the job, and would not be demanding or expecting more than you are offering above.
First, double check that she can legally come as a tourist, or see if you need any special visa for her to work.
Second, talk to the nanny. I am late-30’s single career nanny who loves to travel. I would be perfectly happy to make do with public transit and cooking in a shared kitchen, but I would request a per diem to help cover costs of food/transit outside of meals during work hours. I also might request that you cover the cost for me to hire someone to stop by and water my houseplants and feed my fish, since, living alone, I don’t have anyone who I could easily ask. Otherwise I would think this was a fun perk of the job, and would not be demanding or expecting more than you are offering above.
Anonymous
12/31/2022 11:51
Subject: Compensation for nanny on family trip?
Anonymous wrote:Fair compensation is a daily extra bonus for days away from home. Fair is all meals covered. Fair is all expenses for travel covered. Fair is her own room and bathroom. Fair is still working 40 hours a week and not expecting her to do anything else during her off hours. Fair is paying for travel time.
This. OP why not just find someone local? This is going to be very expensive for you.
Anonymous
12/31/2022 11:50
Subject: Compensation for nanny on family trip?
Anonymous wrote:A private room in the house you're renting and paying for meals while she's working isn't good enough. You need to get her a separate private apartment or hotel room and pay her a daily per diem for meals.
+1
Anonymous
12/31/2022 10:46
Subject: Compensation for nanny on family trip?
You still pay OT for ALL hours over 40. If you try to cheap her out, I predict this will not end well. She will be taking care of your kids almost 24/7. Too much.
Anonymous
12/31/2022 00:36
Subject: Re:Compensation for nanny on family trip?
One thing I would consider is that business travel is required in almost any white collar profession, and the salaries are high enough that we don't expect more than a measly per diem or comp hours. In contrast, nannies can easily get a job that does not require travel. And they make less money, so if you're asking them to travel when they'd rather not, you should compensate more than your employer would compensate you. You said you'd be fine giving a week's bonus and I think that sounds reasonable. Of course, it could depend on how much your nanny will miss her husband, etc.
Anonymous
12/30/2022 21:22
Subject: Compensation for nanny on family trip?
Fair compensation is a daily extra bonus for days away from home. Fair is all meals covered. Fair is all expenses for travel covered. Fair is her own room and bathroom. Fair is still working 40 hours a week and not expecting her to do anything else during her off hours. Fair is paying for travel time.
Anonymous
12/30/2022 21:20
Subject: Compensation for nanny on family trip?
Why would she do this for her regular paycheck?
You need to pay for all meals.
Yes, you need pay extra. At least $2k if you want to keep her.
You need to pay for all meals.
Yes, you need pay extra. At least $2k if you want to keep her.
Anonymous
12/30/2022 21:16
Subject: Compensation for nanny on family trip?
Have you confirmed she has a passport that is valid for 6 months past the trip date?
Anonymous
12/30/2022 20:52
Subject: Re:Compensation for nanny on family trip?
You should pay for all meals while working and a generous stipend for off duty meals/snacks and some spending money. Does house have laundry facilities? Also offer her use of luggage, she shouldn't have to buy any and may not have it. Also, money for "pre-travel" expenses like extra clothes, travel accessories... You should cover international cell phone service.
Anonymous
12/30/2022 19:04
Subject: Compensation for nanny on family trip?
Anonymous wrote:A private room in the house you're renting and paying for meals while she's working isn't good enough. You need to get her a separate private apartment or hotel room and pay her a daily per diem for meals.
Ridiculous.
Anonymous
12/30/2022 18:41
Subject: Compensation for nanny on family trip?
A private room in the house you're renting and paying for meals while she's working isn't good enough. You need to get her a separate private apartment or hotel room and pay her a daily per diem for meals.
Anonymous
12/30/2022 18:37
Subject: Compensation for nanny on family trip?
^ of course, if nanny is not American, please check that her country of citizenship also has tat 90 day waiver agreement with your destination.
Anonymous
12/30/2022 18:36
Subject: Compensation for nanny on family trip?
Or you do what most families do, which is to bring the nanny as a tourist, with the 90 day visa waiver (if country is part of that agreement).