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[quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous]Maybe it has been mentioned but do teams in NVSL use SwimTopia? Parents can mark their kid as available or not for an A meet in SwimTopia then when someone on the team loads the kids’ events for that A meet, SwimTopia shows the events for parents to see. All this emailing and calling around to every family sounds very Manual and time consuming.[/quote]

We do, but it's new this year so everyone is still getting used to it. Not everyone has downloaded the app. Parents still have to log in to declare availability. We don't publish the entries until everything is finalized, and parents expressed that they prefer getting an email with the info rather than a notification that the entries are published and then having to log in to look at them.

We may gradually move to a more Swimtopia- automated approach, but it'll take more than the first week to get everyone used to it.[/quote]

We get the list of A meet swimmers on Wednesday night. Then our team reps lock Swimtopia down until they have seen the other team’s list of swimmers and have made the final decisions of who swims what for our team. So we effectively see SwimTopia at the same time we get the email with Saturday assignments.[/quote]
That approach would violate the strict data exchange rules for NVSL. Teams cannot see the other team’s roster until its own seeding is locked and submitted. [/quote]

The rule requires:

4. ENTRY LISTS FOR TEAM MEETS
a. Each team shall prepare one list marked as the “Firm Entry List” containing the first and last names of each swimmer. These lists shall
be exchanged by designated Team Reps of the competing teams at a mutually agreeable time not later than 24 hours prior to the time of the meet. . . .

b. Firm entry lists shall be prepared and exchanged in good faith. Fictitious swimmers shall not be entered. Faster swimmers expected to compete shall not be left off the firm entry list.

Note: the names of faster or fastest swimmers should be entered even when their participation is doubtful due to illness or probable absence. If they are not entered and they become available to participate, Rule 5b (3) may prevent their entry as a substitute.

c. Team Reps shall examine the firm entry lists of the opposing teams prior to the meet. If the firm entry list has an obvious irregularity, that irregularity may be corrected by agreement of the competing Team Reps.

d. If an irregularity in a firm entry list is detected prior to swimming the event, the ineligible swimmer shall be scratched from that event, and no substitute shall be permitted. If a scratch due to an entry list irregularity occurs in a relay event, no substitution shall be permitted for the ineligible swimmer. If the Team Reps are unable to agree that there is an irregularity, the swimmer shall be allowed to compete under protest.

e. If a swimmer is entered in more than two individual events, the swimmer shall be scratched from the later entered individual event(s) and no substitute(s) shall be permitted. A swimmer who is entered in more than one age group relay shall be scratched from the later entered age group relay(s) and no substitute(s) shall be permitted.

g. Relay swimmers are not required to swim in the order in which their names are listed. (Rule 12c3 has age group order of Mixed-Age Relays.)

5. SUBSTITUTIONS AND SCRATCHES

a. All Meets

(1) A swimmer shall not be moved from one event to another under any circumstances.

(2) Coaches or Team Reps shall submit their written scratches and substitutions to the Officials listed on the Scratch-Substitution Form
prior to the start of the meet or as far in advance of the applicable event as possible. Inadvertent failure to report a substitution shall not disqualify the substitute swimmer.

(3) An event shall not be delayed in order to permit substitutions after the meet has begun.

(4) An event shall not be reseeded because of substitutions.

b. Team Meets

(1) No additions, deletions or other changes shall be made to the firm entry lists after they have been exchanged except as authorized by these rules.

(2) Substitutions may be made in individual events and relays only because of swimmers’ sickness, injury, or absence under the conditions stated in Rule 5b(3) below. (See also Rule 4b.)

A Scratch-Substitution Form submitted prior to the start of the meet or in advance of a particular event may be rescinded or revised by a Team Rep before the event in question provided the revision does not violate Rule 5 b(4).

(3) In individual events, a swimmer with a faster time shall not be entered as a substitute for a swimmer with a slower time achieved in an individual event for the same stroke. For the purpose of this rule, times shall be achieved in NVSL dual or tri-meets during the current season excluding the meet in progress. This rule shall not prohibit a substitution when either swimmer does not have such a time. Times of disqualified swimmers shall not be considered under this rule.

(4) A swimmer who is scratched AND for whom a substitute swims shall be ineligible to compete in any subsequent event, including relays, during the meet.
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