Reply to VA State School Job Application - Asking for Original SSN Card?

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[quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous]actually it's not for I-9. instead it's to "confirm Form W-4 info is correct." ok fine but why must it be the original card? absurd.[/quote]
Yeah, that’s weird. The W-4 is about tax deduction withholding, completely separate and distinct from I-9 employment verification. And the IRS instructions for W-4 say nothing about requiring a copy of the SSN. Maybe the person isn’t explaining it well or your student isn’t understanding?[/quote]

it's on the info packet distributed to all interested students DC took a picture of that W-4/VA-4 section to show me the exact languages.  [/quote]

i'm really curious why the school demanded that. millions of new hires fill out the W-4 all the time without HR asking for original card. makes no sense.[/quote]
+1
The W-4 and VA-4 are just the withholding forms. You have to write in your SSN but there is no language on the form itself about requiring the original SSN card. The I-9 form explicitly allows a passport, and in fact an SSN card isn’t enough on its own because it doesn’t have a photo so you need a second ID with it, while a valid passport doesn’t need anything else. Baffling to me why the school is asking for this. [/quote]

and asking for original card is even more unfathomable. i could see the school doesn't trust these 20+ year-old *kids* to input the correct SSN themselves and want to see the card to verify but why ask for the original?[/quote]
I assume “original” just means a valid physical card. They can’t require the original card provided as a baby. Cards can be lost or destroyed, just like birth certificates, etc. You can get another “original” ie official valid physical item. [/quote]

yeah physical card not necessarily original but still why can't it be a copy or image, original or not?[/quote]
You have to have certified valid documents, not pictures or photos of them. That’s always true for things like this. You’d need to show your actual passport, not a picture of it, for example. Pictures and copies can be faked. [/quote]

again, why would any of it necessary for[b] W-4 form SS 'verification'[/b]? the card has a name and a number and a good quality picture will clearly show all info on there.[/quote]

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