Reply to When the calendar invite isn't sent

Forum Index » Jobs and Careers

Reply to "When the calendar invite isn't sent"

Subject:

Emoticons





More smilies

Text Color: Font: Close Marks

[quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous]Okay, so I am an assistant to a very busy partner at a law firm.  When I schedule meetings for him I ALWAYS block off any time I offered or someone else offered for a call in a bright color on his calendar marked "HOLD: call with so-and-so, TBD, or they will send conference info, or waiting to hear back to confirm and send our bridge/Zoom, etc.".  That way when I look at his calendar for the next day or two, I know whether someone who was supposed to send an invite/bridge actually has or has not and also know not to offer that time slot to a different client - and follow-up if they haven't send a bridge or follow-up to confirm the time and send out the bridge on my end.  I have his Outlook calendar color coded.  LOL, sometimes I feel almost like I'm playing a video game...like Tetris or something with how often I schedule calls or move them around.  Do you have an assistant or do you handle your own calendar?

For a busy person with lots of calls placeholders are super necessary for keeping track of the scheduling and not offering the same time slots to multiple people.

I also love worldtimebuddy.com, it makes scheduling calls between many people who are in multiple times zones much easier.  Also, sending a Doodle to schedule call with a lot of people is very helpful to cut down on the email back and forth on availability. [/quote]

This is me again - I also change all of my attorneys' calendar invites from other people to a "one-click" if they are not already in that format so they can just click on the link and not have to separately enter a code to enter the call.  I also add any emails or documents to call invites that they may potentially need for the call to the invite (so they don't need to search their email for documents)[/quote]

Wow. Ummm, are you looking to move firms? Because I'm awesome but have never had an admin approaching your level.[/quote]

DP, but I am an EA (different industry) and do the same. This is exactly how it should work! Total sh*tshow if we didn't use calendar holds while working things out.[/quote]

The concept of my admin (biglaw) taking any initiative to "work things out" in my calendar is mind-boggling. I'm a young partner and basically the problem is that when I was coming up over the last 15 years, the admins at my firms didn't give associates the time of day, focusing instead on their partners who are by now in the retirement home, so we learned to do all this stuff ourselves. And as our self-sufficiency went up, expectations went down, and the quality of admins suffered greatly. It's a pity because good admins really are a value-add, but in law at least they are essentially seen as a cost center maintained only to service the technologically challenged 50+ crowd.[/quote]

Options

	Disable HTML in this message
	Disable BB Code in this message
	Disable smilies in this message

Review message

Search Recent Topics Hottest Topics