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[quote=Anonymous][quote=Anonymous][quote=Anonymous][quote=Anonymous]Okay, so I am an assistant to a very busy partner at a law firm.  When I schedule meetings for him I ALWAYS block off any time I offered or someone else offered for a call in a bright color on his calendar marked "HOLD: call with so-and-so, TBD, or they will send conference info, or waiting to hear back to confirm and send our bridge/Zoom, etc.".  That way when I look at his calendar for the next day or two, I know whether someone who was supposed to send an invite/bridge actually has or has not and also know not to offer that time slot to a different client - and follow-up if they haven't send a bridge or follow-up to confirm the time and send out the bridge on my end.  I have his Outlook calendar color coded.  LOL, sometimes I feel almost like I'm playing a video game...like Tetris or something with how often I schedule calls or move them around.  Do you have an assistant or do you handle your own calendar?

For a busy person with lots of calls placeholders are super necessary for keeping track of the scheduling and not offering the same time slots to multiple people.

I also love worldtimebuddy.com, it makes scheduling calls between many people who are in multiple times zones much easier.  Also, sending a Doodle to schedule call with a lot of people is very helpful to cut down on the email back and forth on availability. [/quote]

This is me again - I also change all of my attorneys' calendar invites from other people to a "one-click" if they are not already in that format so they can just click on the link and not have to separately enter a code to enter the call.  I also add any emails or documents to call invites that they may potentially need for the call to the invite (so they don't need to search their email for documents)[/quote]

Wow. Ummm, are you looking to move firms? Because I'm awesome but have never had an admin approaching your level.[/quote]

DP, but I am an EA (different industry) and do the same. This is exactly how it should work! Total sh*tshow if we didn't use calendar holds while working things out.[/quote]

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