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[quote=Anonymous]Be smart about how you handle the money.  Make sure;

1.  Everyone on your board has access to see the bank statements on line.  Not to do transactions, but to see everything.  No secrets.  Sunshine is always a big help to ensure things stay “clean”.

2.  Bank at a local bank near your field so you can do a night deposit.  With a big school you are going to have several thousand to deposit.

3.  Have 3-4 people counting and agreeing on how much is being deposited at the end of the night.  You have phone cameras - just record/photo.  “Today’s total deposit is $xxxx everyone agree?  Yes.  Yes.  Yes.  Yes.”   Then you know how much is night deposited and the bank statement will show that agreed amount.

4.  Document everything.  It can be informal, but document it.  “Needed 100 $1.00 bills to start night.  Dan Smith went to his bank and loaned us the 100 $1.00 bills.  Repaid Dan Smith after halftime.  Signed Dan Smith and Xyz.”   That way no one gets concerned that saw Xyz pull $100 out of the till.  Stuff happens and people are happy to help.  Just write things out and you won’t have issues.

5.  Not money - KNOW who has access to your sales area and how cleaning duties work.  Concessions are sold at various things through the week.  Do you share or not?  Can you leave 4 cases of Gatorade in the booth or not?

We had a few standing concession building.  Opening it up for the first event at the field in the Spring - whoever used it last in the Fall did not clean it out.  Mice had a great time all winter.  Thousands in equipment had to be thrown out.  Take pictures on your phone when you are locking up to be able to prove things are clean and in good shape when you left.

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