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[quote=Anonymous]It all differs from club to club, and by age within a club.

In general --

For pre-high school age teams you need to be a communicator.  In theory everyone will get team schedules and tournament information from the club, but in practice that can get missed up.  Get stuff posted somewhere so everyone can see everything at any time.  Include all times.  Include all directions to fields.  Be able to immediately give notice of changes.

It is also a good idea to be a source of arrival info.  If a coach has several teams he/she may not really know who is coming to a particular tournament or game.  Parents can notify you if player will be absent, and you can pass that info. along.  Some will be same day -- kid got sick kind of thing.  Some will be planned in advance.  Get the advance stuff to the coach a day ahead so he/she can deal with lineup stuff.

Depending on the club, you may also be the person with the passcards, and ref payments.  So, easy stuff to deal with but you do have to deal with them.

YOU ARE NOT THE PERSON WHO SHOULD BE DOING ANY SORT OF COLLECTION WORK FOR THE CLUB.  Not your issue if a kid is behind in payments.

It is pretty common for tournaments/clubs to have deals with hotel chains for tournaments.  It is NOT YOUR JOB to enforce these rules.  Give out the info. given to you to give out.  What people do with it is up to them.  Lots of people have deals with particular chains through business.  Good for them.  Don't worry about it.

DO NOT WORRY ABOUT TEAM MEALS -- everyone is on their own.  If a tournament sends out coupons or info on local restaurants you can pass that along.  Trying to coordinate team meals and events is not worth the time or trouble.  Kids have homework, different bedtimes, have different friends, like different food.  Let folks sort it out for themselves.

OLDER AGES -- easy to deal with BUT much bigger coordinator role at the beginning.   Once a team is set you need information immediately on major school conflicts -- in particular ACT/SAT testing dates, final exam weeks, and homecoming dance and proms are big ones to work around.  You do not want to find half the team is not coming to a Saturday morning game, because it is a testing day.

Mostly that would be keeping track of the team schedule[/quote]

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