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[quote=Anonymous]I use my calendar to schedule recurring meetings. I have a monthly metrics report that is due the same time every month. I schedule 30 min to run the report and format the data on the first Monday of the month. I schedule another 30 min meeting to review the numbers with two team leads the first Wednesday of the month. The report is due the first Friday of the month.

I manage 4 small departments and that is one example. My teams have weekly, monthly, quarterly, and annual tasks of varying complexity. I automate the cycle by scheduling time to create or review the product with a bit of time to fix if needed.

I also have a color coded chart of all these items by department that I can refer to. This is useful if someone requests vacation so I can see if we need to make sure to do certain tasks before they leave or have a back up while they are out. It is also helpful when leadership asks for participation in special projects so I can tell at a glance which teams or people may be able to squeeze it in and which are in the middle of their annual report preparation period. [/quote]

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