Missed TJ teacher name entry deadline (appeal process)

[Anonymous]

BTW students really had less than 3 days to take permission and provide it in the web site. Jan 21st was MLK birthday, Jan22nd 2 hour delay because of weather and Jan 25th student holiday. It was second grading period ending week and both teachers and students were busy.

TJ used to give two weeks time to provide their names.

[Anonymous]

Anonymous wrote:High school Counselors (including TJ) tells their students applying to colleges that do not panic about counselor or teacher recommendations reaching colleges on time.

Colleges admissions have more common sense than current TJ admissions staff and also many people who are commenting nonsense in this thread.

Have you every gone to college? If you do, then you may be knowing that all colleges do give consideration for missed deadlines for additional materials like recommendations.

Worst case scenario, recommendations have some weight-age in the admissions and late submitters may be penalized for that part. But can not take away complete opportunity for one mistake like this.

College give some leeway when teachers are late with recoomendations. TJ does as well. I personally know of situations where the kid turned in the name on time, but the teacher rec was delayed. In those cases, they are accepted.

Elite colleges don’t accept late applications, u less there are extenuating circumstances— like the wildfires. OP neglatected to complete what amounts to the second part of the TJ application.

Go ahead— turn in the Stanford application after the deadline. See what happen.

[Anonymous]

Anonymous wrote:

Anonymous wrote:High school Counselors (including TJ) tells their students applying to colleges that do not panic about counselor or teacher recommendations reaching colleges on time.

Colleges admissions have more common sense than current TJ admissions staff and also many people who are commenting nonsense in this thread.

Have you every gone to college? If you do, then you may be knowing that all colleges do give consideration for missed deadlines for additional materials like recommendations.

Worst case scenario, recommendations have some weight-age in the admissions and late submitters may be penalized for that part. But can not take away complete opportunity for one mistake like this.

College give some leeway when teachers are late with recoomendations. TJ does as well. I personally know of situations where the kid turned in the name on time, but the teacher rec was delayed. In those cases, they are accepted.

Elite colleges don’t accept late applications, u less there are extenuating circumstances— like the wildfires. OP neglatected to complete what amounts to the second part of the TJ application.

Go ahead— turn in the Stanford application after the deadline. See what happen.

Missing date for Application - NO, supplementary material - YES

[Anonymous]

The posters have already asked for an exception. They were told no but cannot take that as an answer and are forming a “group.”

[Anonymous]

OP here. I like the conversation and point of views here. Appreciate very much the reasoned comments from those said supportive words. Thank you. You are all very kind.

I also accept the opposite views, and have no problem with TJ sticking to a strict deadline. If you think being strict should define TJ, that's all good. But it is also true that elite institutions (more elite than TJ, in fact) have flexibilities on matters like these, as many have noted.

Btw, I was in contact with the Director of Admissions, and respect their policy, so there's that. He said politely that there is no appeal process at this stage. I am not sure if it implied there is an appeal on the final selections. I thought I saw that somewhere(?). If so, it is very odd that you can appeal a selection decision at the end, but not a missed interim date to send a name. If they also allow late teacher rec past deadline as some said here, but not the entry of the teacher name, that is also super-weird. Anyway, that's what it is today.

It was an email saying check online, then the decision congratulatory note, which the parents or student can open. I lumped them as 'email'.

As someone said, different folks, different strokes. Daughter runs her schedule. But for something huge like this which could be life-changing, at her age now, no way in hell we would not help. Every thing else, she runs. Others might prefer their kids to do everything on their own, that's also cool. In our case, I am sure we would feel even worse if she missed it on her own, and we sat there doing nothing.

I don't really internalize the negative attacks. This is the internet after all. I'm convinced enough of her abilities as it is now. Wherever school she attends, she'll be decent.

All the best folks and enjoy your day!

[Anonymous]

I am sorry you missed the deadline. Hope this all works out for you and your child

[Anonymous]

Hi, few parents from my neighborhood are in the same boat and plan to write a petition via email tonight. My kid is also one of them. Since all are annoymous here not sure if you are already part of that group or not. If you are not then please post here so we can get you added to that group and petition if it is not too late. Plan was to send an email as early as tomorrow. If you know of other kids that missed then we can do the same for them as well. There is always strength in number!

[Anonymous]

Anonymous wrote:

Anonymous wrote:High school Counselors (including TJ) tells their students applying to colleges that do not panic about counselor or teacher recommendations reaching colleges on time.

Colleges admissions have more common sense than current TJ admissions staff and also many people who are commenting nonsense in this thread.

Have you every gone to college? If you do, then you may be knowing that all colleges do give consideration for missed deadlines for additional materials like recommendations.

Worst case scenario, recommendations have some weight-age in the admissions and late submitters may be penalized for that part. But can not take away complete opportunity for one mistake like this.

College give some leeway when teachers are late with recoomendations. TJ does as well. I personally know of situations where the kid turned in the name on time, but the teacher rec was delayed. In those cases, they are accepted.

Elite colleges don’t accept late applications, u less there are extenuating circumstances— like the wildfires. OP neglatected to complete what amounts to the second part of the TJ application.

Go ahead— turn in the Stanford application after the deadline. See what happen.

First of all, this isn't college.

Second of all, while a deadline to submit an application is fairly straight fowrard and well understood, a deadline to submit names for teacher recommendations is not intuitive at all and far from typical. People who have been through this process before or are among a group of people who exchange information about this process (prep classes, high feeder middle schools) are going to be much more on top of this non intuitive process.

If they admissions committee is going to be so stringent about the rule, there should absolutely be a reminder email (or two) whose subject line clearly announces the upcoming deadline, as opposed to burying it in another email. School counselors should be expected to follow up with students about getting names in before the deadline. And the email should clearly state that deadline's are strictly enforced, no expecptions are made, and to be aware that studnets have missed the deadline in the past and unfortunately were not allowed to continue with the process.

I suspect a larger proportion of kids hurt by this deadline are URM's and would be interested to see the data on this.

[Anonymous]

Anonymous wrote:

Anonymous wrote:

Anonymous wrote:High school Counselors (including TJ) tells their students applying to colleges that do not panic about counselor or teacher recommendations reaching colleges on time.

Colleges admissions have more common sense than current TJ admissions staff and also many people who are commenting nonsense in this thread.

Have you every gone to college? If you do, then you may be knowing that all colleges do give consideration for missed deadlines for additional materials like recommendations.

Worst case scenario, recommendations have some weight-age in the admissions and late submitters may be penalized for that part. But can not take away complete opportunity for one mistake like this.

College give some leeway when teachers are late with recoomendations. TJ does as well. I personally know of situations where the kid turned in the name on time, but the teacher rec was delayed. In those cases, they are accepted.

Elite colleges don’t accept late applications, u less there are extenuating circumstances— like the wildfires. OP neglatected to complete what amounts to the second part of the TJ application.

Go ahead— turn in the Stanford application after the deadline. See what happen.

First of all, this isn't college.

Second of all, while a deadline to submit an application is fairly straight fowrard and well understood, a deadline to submit names for teacher recommendations is not intuitive at all and far from typical. People who have been through this process before or are among a group of people who exchange information about this process (prep classes, high feeder middle schools) are going to be much more on top of this non intuitive process.

If they admissions committee is going to be so stringent about the rule, there should absolutely be a reminder email (or two) whose subject line clearly announces the upcoming deadline, as opposed to burying it in another email. School counselors should be expected to follow up with students about getting names in before the deadline. And the email should clearly state that deadline's are strictly enforced, no expecptions are made, and to be aware that studnets have missed the deadline in the past and unfortunately were not allowed to continue with the process.

I suspect a larger proportion of kids hurt by this deadline are URM's and would be interested to see the data on this.

I’d be surprised if your last sentence is true. I teach at a school filled with underrepresented minorities, and only a handful of students ever make it to round 2. There are so few that the counselor in charge of TJ can mother them and help them through, teachers collaborate on recs and all know who is writing for each kid, etc. Totally different environment than when I taught at a school where 30+ kids made round 2.

[Anonymous]

Einstein forgot to brush his hair and tuck his shirt in. Guess tj wasn’t for him either.

[Anonymous]

I am sorry a number of people missed the teacher name submission deadline but the date was posted on the TJHHST admissions website from the very beginning. It is not fair for the rest of the pool to make any exceptions - and sets a terrible precedent for the integrity of the process.

[Anonymous]

Anonymous wrote:I am sorry a number of people missed the teacher name submission deadline but the date was posted on the TJHHST admissions website from the very beginning. It is not fair for the rest of the pool to make any exceptions - and sets a terrible precedent for the integrity of the process.

The application deadline is in all caps and italicized and lists a specific deadline time.

The other deadlines, including entering names for teacher recommendations, are not highlighted in any way.

They are welcome to be stringent and make no exceptions if they feel that will uphold the integrity of the process, but the way they're going about not making it clear and not emphasizing the deadline is certainly worthy of criticism and offers a great deal of room for improvement.

[Anonymous]

Anonymous wrote:I am sorry a number of people missed the teacher name submission deadline but the date was posted on the TJHHST admissions website from the very beginning. It is not fair for the rest of the pool to make any exceptions - and sets a terrible precedent for the integrity of the process.

Integrity of the process? GMAFB

[Anonymous]

Dear TJHSST admissions officials and FCPS Board Members,

Sub: Petition to allow TJ semi-finalists to take final test; who missed to provide teacher names by Jan 25th deadline because of short time to react due to school closures and other compelling reasons

We are a group of parents whose kids were all excited about doing everything required of them to apply to TJHSST. They have been working on the application process since last year, starting with the information sessions, then completing the applications, taking the tests, and finally receiving the much awaited semi-finalist decisions. On Jan 18th, our kids received the happy news that they made it to the next round. They immediately started to mentally prepare for the next assessment.

Unfortunately, the excitement didn't last long. In the excitement, they missed noticing the Jan. 25 deadline for submitting the two teacher names needed for teacher recommendations. As they were awaiting the email for the next assessment venue, date and time, it became clear on Jan 26th or soon after that they had missed this crucial deadline when their peers were discussing about submitting the teacher names for the recommendation letters. This was such a crushing discovery for them that it is going to take some time to recover from it after all the things they did right to get to that point.

Why the Jan 25th deadline was harsh and unfair?
In hindsight, we can now see that the deadline was stated in the semi-finalist communication, and it was also listed in the Important Dates in the application process. However, we believe that enforcing this deadline and rejecting students s who otherwise done everything right to become the semi-finalist in this process is harsh and unfair for the following reasons:

The deadline for submitting the names was little less than 3 school days after the Jan 18th notification date. Further, Jan 21st was the MLK holiday, Jan 22nd was 2 hour school delay because of weather, and 25th was a student holiday. Jan 24th was second grading period ending date.
Less than 3 days’ time is too short to talk with teachers and obtain their permission to provide their names, especially considering that it was also the end of the grading period and therefore a very busy week both for teachers and students.
Without having known beforehand what would be required for the next steps following semi-finalist announcement, how it would be communicated and to whom, it was extremely hard to plan, keep track and fulfill the demands from this short week in the middle the complex application process through the period Sep 2018 to Jan 25th.
The only other time the kids and parents could have paid close attention to this Jan 25th deadline prior to the Jan 18th notification letter was when they submitted their applications last Sept.
However, we don't recall of any option to enter the teacher names in the application portal prior to Jan 18th.
It was nearly impossible to visualize, track, and enter the teacher names when the students were preoccupied with the anticipation of the semi-finalist decisions and the upcoming Essay/SIS Administration.
Why the Jan 25th deadline was easy to miss unlike others?
We as the parents totally understand the need for deadlines and having the prerequisites met before moving forward to the next stage of the applications. At the same time, looking at all other steps involved in the whole application process, it is hard to understand the rationale behind the strict 1-week deadline.The communication on this was extremely limited and inconspicuous:
The only trigger was the Jan 18th email to check the decision
The email didn't mention the impending crucial deadline
There was no clear indication in the email or on the application site warning the students that they must provide the teacher names by Jan 25th or else their application would be cancelled even though they qualified as semi-finalist
Fewer than 3 school days were provided to get consent of teachers and provide their names in the busy second grading period ending week
While some middle school counselors sent out reminder emails to their students to provide teacher names, our students are unfortunately not at those schools
TJ prep centers monitor these deadlines carefully and notify students about this critical deadlines but some of our students are not at those prep centers
A semi-finalist would have to be aware that he or she needed to login to see any indication of the above deadline or its implications whatsoever;
It is too easy to miss to the notification and impending short deadline given that families are dealing with ailments, family or work related issues (such as the government shutdown), single parents dealing with everything, no proper internet connectivity during vacations, etc.
Some of the affected students had web site accessibility issues and was kicked out 4PM sharp on 1/25
One student could attend school only one day between Jan 18 and 25 due to health issues, making it impossible to obtain consent from teachers to provide their names to TJ. Another student was dealing with stressful family situation.
It is extremely unfortunate that such a crucial communication that would jeopardize the entire application process was not highlighted more clearly. These students have otherwise demonstrated that they are very smart, dedicated, diligent, high achievers. To disqualify them solely on the basis of the Jan. 25 deadline does a disservice to them and to TJ.

What we are requesting to consider for future admissions?
We sincerely believe that disqualification solely on the basis of the Jan 25th deadline is completely unfair to the kids who worked so hard and are so eager to be part of such a great learning environment. In future, a better approach to obtaining teacher recommendation from the students in the semi-finalist group could be achieved by several other means, such as:.
Making it clear at the start of the process that semi-finalists will have to provide teacher names for recommendations as of a given date.
Allowing the students to enter the teacher names ahead in the portal but only submit it to the teachers of the semi-finalists.
Ensuring TJ notifies the semi-finalists and parents of next steps and deadlines in an email. As noted, some of the other middle schools provided email notification to their students, but our students were at a disadvantage in that our schools did not provide such notice.
Allowing a longer period for obtaining and providing teacher names, for example, at least 5 school days’ time.
What we are requesting to consider for now?
Given our logical explanation that so many students missed the deadline not for the lack of trying or caring but rather simply as a culmination of several factors such as the short deadline, limited communications on the deadline and the implications, and different circumstances that each of these kids and families were under during that one week, we request that the admissions committee reconsider the applications of these deserving, qualified students.
We have talked with our children’s teachers and they are willing to honor Feb 11th deadline;
and
Given that teachers are ready to meet the deadline, please allow students to take the Feb 9th test while teachers complete recommendations by the Feb 11th deadline.
After all, 'to err is human'! Should the kids be punished so harshly for missing out on this step in the big scheme things in this year-long application process? They should not be judged for their character, intellect, their quest to excellence and suitability to TJ on this one aspect. They should not given a message that their GPA,, test scores, their hard work in their last 10 years of schooling, and everything else mean nothing in light of this one deadline to obtain teacher names. We sincerely hope you will be able to provide the right answers and make the right calls in light of our above explanations.

Thank you for taking time to review our petition!

Sincerely,

Concerned parents (on behalf of the bright, potential TJ students)


CC: FCPS Board Members

[Anonymous]

Way too long